Accounts Clerk at GOB Environmental Management Fund

The basic purpose of the position: The Accounts Payable Clerk is primarily responsible for all activities associated with the handling of payments for the GOB Environmental Management Fund, Department of the Environment. The main duty will be to manage and maintain accounts payables to ensure that all paperwork associated with vendors are processed properly and payments are made in a timely manner. The Accounts Clerk will provide financial, clerical, and administrative services to ensure efficient, timely and accurate payments of accounts under his/her control. Analysis of position: Essential Duties and Responsibilities:

Ensure accurate and appropriate recording of information and data onto the DOE database and information system.
Performing day-to-day data entry, including verifying, classifying, computing, and posting and recording accounts payables’ data.
Ensure financial records and vendor documents are maintained properly, both physically and electronically.
Continuously update the QuickBooks software database for the payments processed within the EMF.
Provide administrative and logistical support to the EMF Secretariat and the Department of the Environment.
Prepare all pertinent paperwork for payments, including, but not limited to requisitions, notes to file, purchase orders, direct payment vouchers, etc.
Assist the Administrative Assistant, when needed, especially as it relates to clerical duties regarding phone calls, emails, and filing.
Effectively liaise and maintain a good working relationship with Government, non-government agencies, and other stakeholders to ensure that the Fund realizes its goals efficiently.
Participate in public awareness activities for the Department (fairs, clean-up campaigns, expos, etc.).
Assist with the logistical preparation of workshops, planning sessions, and meetings with stakeholders and contractors related to the EMF budget and activities; and attaining quotations from various suppliers.
Assist in the accounting needs of other projects being implemented by the Department of the Environment.
Perform any other duties, which may be assigned by the EMF and the DOE from time to time.

Requirements (A) Minimum Qualifications – Academic/Training: Associate degree in accounting, Business Administration, or related field. PLUS At least 3 years experience. (B) Experience and Qualification Required:

Analytical skills.
Bilingual with a good command of both English and Spanish would be an asset.
Good working knowledge of Microsoft Office such as Word, excel, and PowerPoint, including a good command of spreadsheet software.
Good communication, technical writing, and other interpersonal skills.
Good working knowledge of government financial regulations
A good working knowledge of QuickBooks would be an asset.

Accounts Clerk

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